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FAQ

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Business Members

Business Members:

What is a business member? Business members are companies that join your PTA, but are usually required to pay a different membership cost than individual members.  Many PTAs offer special incentives for businesses joining their PTA’s.

What does the average PTA charge for a business membership? There is no specific answer to this since it varies quite drastically across the state.  Dues can vary from $10.00 all the way to $75.00 or more.  As with individual dues, the amount your PTA charges for a business membership is addressed in your bylaws.  Depending on what a PTA is willing to provide a business in incentives, often determines the amount they charge.

What kind of incentives can a PTA offer business members? The biggest asset you have to offer as a PTA is exposure a.k.a. “advertising”.  You may list your business members in your newsletters, on your PTA bulletin board, your website, student directory, yearbook, etc.  The more you can offer a business, the more your business memberships are worth.

Aside from PTA parents who are business owners, what other places are good to approach for business memberships? Local businesses located around your school or neighborhoods where your students live.  Your parents are usually their customer base, so what better advertising for them than to show their support of your school.  Just remember….you can never promise a business that you will tell your membership to make a purchase from them, BUT you may tell your members/parents to say “thank you” to that business for their support.

Can a business member attend our meetings or vote on PTA business? Yes, they can.  They have joined your PTA and therefore are considered a member, but they are only issued one (1) card so no matter how many employees that business has, they only are allowed one vote.

 



Unit in Good Standing:

Unit in Good Standing:

How do we become a Unit in Good Standing? These are the main elements to being a Unit in Good Standing;

(1) Membership Dues (State & National) turned in regularly to state by dates required;

(2) Unit Annual Financial Review (formerly known as “Audit”) to State Office by December 1st;

(3) Fiscal Year-End Report to State Office by December 1st

(4) Submits a copy of the required IRS tax from to the state PTA by December 1st;

(5) Has bylaws approved every three years according to the procedures of the state PTA;

(6) Officer’s list to State Office by March 31st.

(7) Adherence to the Purposes & basic policies of PTA

What happens if our PTA is “not in good standing’? If a PTA is not in good standing, neither the unit nor the students attending the PTA’s school are eligible to receive awards and recognition, e.g., membership awards, Reflections, etc.

If our PTA is “not in good standing” how do we fix it? If a unit has become “not in good standing”, as soon as it has fulfilled the necessary requirements, it is again considered “in good standing”.

How often do our bylaws have to be reviewed? Bylaws are required to be reviewed/updated and sent to the state office every three years.

What if we don’t have all the positions filled requested on the Officer’s Form? Fill in the information known on the officer’s form by March 31st, and then send the other information as positions are filled.

What is the "Fiscal Year-end Report"? This is compiled by the treasurer at the close of the PTA's fiscal year showing all actual receipts and expenditures.

 



Awards:

Awards:

What are the Membership Awards? There are several different membership awards.  Early Bird, Golden Gavel, Community Involvement, Students Make a Difference, Silver Acorn, Exclusive 100, 100% Faculty/Golden Apple, Missouri PTA Honor Roll and the Outstanding Membership Campaign Award.

Where can I find the Membership award applications? Copies of the award applications can be found in the Tool Kit sent to each unit president, on the website under Awards.

When is the last date for dues to count towards awards? Dues must be postmarked by March 1st, to count toward awards.

What is the deadline for Membership awards? Membership award applications must be postmarked by April 1st.  The Early Bird, Missouri PTA Honor Roll, Golden Gavel & Community Involvement awards are not application awards and are figured by the state office.

How does our unit make the Missouri PTA Honor Roll? PTA units that send in dues equal to or greater than the previous year’s membership are automatically placed on the Honor Roll.  Dues must be postmarked by March 1, to count toward this award. (New units and units that did not send in dues the previous year do not qualify for this award)


 



Membership:

Membership:

Can only a parents become a PTA member?  No! Remember the T in PTA stands for teachers, and if your unit is a PTSA, the S stands for students! But don't stop there. Invite school staff, school district staff, grandparents, business leaders and neighbors to become members. Attend a school board meeting and ask the school district trustees and administrators to become PTA members.

When do we end our membership campaign?  You don’t.  You may sell memberships throughout the year.  While you may want to establish a deadline for certain incentives or prizes, anyone should be able to buy a membership at any time during the school year.

How many membership “drives” does the average PTA have per year?  While membership is always a year round campaign, many PTA’s will have 1-2 focused drives during the year.  Once during the “back to school” months and then again after the new year starts.

Do we have to use the state Membership Theme?  No, it is only provided as a suggestion.  You may use whatever membership theme best fits your school and campaign.

Do we need to keep a Membership Roster/List?  Yes, every PTA needs to keep a list of their members! PTA membership chairmen should keep a list of their current members as they join. Missouri’s NonProfit Law, Chapter 355, Section 355-271 provides that every Missouri nonprofit corporation – like the Missouri State PTA – shall keep a record of members eligible to vote.  Keep the list updated as new members are enrolled. Include the member’s name, address, phone number and child/children’s name(s). You may also want to keep the date they enrolled. If your PTA can communicate electronically, get email addresses from your members as well.

Who should have the Membership Roster/List?  A copy of the membership roster should be kept on file with the president, secretary, treasurer, and membership chairman. The secretary needs a list to verify who is eligible to vote during meetings. The nominating committee should receive the list as a resource for considering members to be proposed for PTA offices. The nominating committee must verify that those persons nominated are members and eligible for office.

How can we increase attendance at our PTA meetings?  Many schools will combine some type of school event with their meetings.  You may want to work with your principal and teachers (music & art especially) to have a music performance or art showcase that starts after your meeting ends.  You might want to consider holding a meeting in conjunction with a PTA program that have activities for students to do while their parents are in your meeting or have the program start after your meeting ends.  Having dinner or food available (donated or for a low cost) is always a great way to get people to show up.



Membership Dues

Membership Dues:

When should membership dues be turned in? On the first day of the next month after collected.

How do we send in our membership dues? Fill out a Dues Remittance Form, enclose a check for the number of dues listed and mail to the State Office at the address on the form.

How much do we send into the state office for our dues? For each member, a total of $4.25 is sent into the state office to cover the state & national dues.  For each business membership, $5.50 is sent into the state office.

What about “Family Memberships”? Missouri PTA discourages group and/or family memberships. The concept of group memberships (e.g., family memberships) must include the payment of dues and a membership card issued to each member. Your PTA's bylaws should stipulate the number of members considered a family and the price of said “family membership”.  You will still need to send in the appropriate amount of dues ($4.25) for each person included in the “family membership” price.

Where do I find a Dues Remittance Form? A copy is provided in the Tool Kit sent to the unit president or here on the state web site under “Forms and Award”.   Click here for Dues Remittance Form

Can we increase our membership dues? Yes, but only after following the steps outlined in your bylaws regarding dues increases.  The amount you send to the state office stays the same.

May we charge students a lower rate of membership dues? Yes, you may have a student membership rate. However, the amount of student dues must be listed in your bylaws and must be enough to cover the portion of dues ($4.25) that is sent in to cover the state & national dues. Student members' dues may not be subsidized by the unit.

Are membership dues tax deductable? – By virtue of being part of National and the state PTA, the IRS grants a local unit PTA non-profit (501(c)(3)) status and therefore dues collected by PTA units are generally tax deductible. This is provided that the services a PTA provides to members are intangible and do not provide any direct benefit to specific members or groups of members. Such intangible services include leadership and legislation.

* Please keep in mind:  PTA does not dispense tax advice.  It is the taxpayer’s responsibility to report income and deductions appropriately.  Members or PTAs should consult directly with a tax professional if they believe their circumstances are unusual.

 

 



Membership Cards

Membership Cards:


Who decides how many cards our unit gets? Cards are sent to the unit president based on the number of memberships turned in to the state office during the previous year.

How do I get more membership cards? On the Dues Remittance Form is an area to ask for more membership cards.

Where do I find my unit’s ID number? Units can find their ID# on the information sheet sent to presidents in the Membership Card mailing or (of course) by contacting the state office.

Who should get a membership card? Every member.  A card is only issued to one person and should never list more than one name.  It should never be issued to “Mr.& Mrs.” or to the “Jones Family”.

Why should everyone get a membership card? It is proof of membership. Most organizations provide a membership card. A membership card entitles a member to a ballot in an election.  Many PTA units & councils require that scholarship & grant applicants provide a copy of their membership card. PTA members are entitled to benefits of membership provided by PTA. The username and password needed to access a protected portion of the National PTA website are on the back of the membership card and change annually by November 1.

What do I do if a membership card(s) get damaged? If a mistake occurs with your membership cards due to a misprint, damage by the printer, etc., return the damaged cards to the State PTA office and replacement cards will be sent to you.

Do I give business members a membership card? Yes, they get one card issued to the name of the business.